Welcome to the Coe Hill Riders ATV Club

THE CHATVC CHARITY POKER RUN!! In support of THE WOLLASTON PUBLIC LIBRARY

UPDATE: Registration extended to Sept 15th.

RIDE SIZE

Due to Covid restrictions and to maintain social distancing, we are limiting the number of Riders (Drivers & Passengers) to a Maximum of 75 persons for this event. This is on a First Come, First Served basis, so register early. DATES
Ride Date: Saturday September 19, 2020.
Registration: Starts Friday August 28, 2020.
Registration ends either on Sept 15 or when we reach 75 participants (whichever comes first).
LOCATION and TIMES
Start and Finish: The Coe Hill Hockey Pavillion on Hwy 620 in beautiful downtown Coe Hill.
Sign-in Time: Between 8am and 8:45am (wristband policy in effect).
Ride Time: 9am Sharp.
Finish Time: Approximately 2pm.
Distance of Ride: Approximately 60-80km.
(Our club executives will also be holding our Annual General Meeting between 8am and 8:15 if any members would like to listen in).
COSTS
$20 / Driver (includes 1 poker hand)
$10 / Extra Poker Hand (optional)
$20 / Passenger (includes 1 poker hand)
$10 / Extra Poker Hand (optional)
All Passengers must be on a Legal 2-Up ATV (no 1-up ATV's with aftermarket passenger seats) or in a Side by Side and must be over 8 Years old to attend.
PRIZES
Grand Prize - $250
2nd - 5th - Various Gift Certificates, ATV Accessories and T-Shirts
POKER RULES
5 Card Stud.
In the event of a tie, a high card draw will be held.
For children under 18, their parent will be given their poker hand.
HOW TO REGISTER
Registration is Online Only.
All Drivers must have a valid OFATV Permit to attend.
If you are not a permit holder, go to ofatv.org prior to registering for this event and purchase a one-year permit ($150.) or a one-day permit ($20.) for your machine for sept 19, 2020.
Please E-Transfer full payment, along with your Permit Number, the names of all riders and passengers, and any extra poker hands for each in the e-transfer message to admin@chatvc.ca
Example:
Permit # 18D-20740
$20 Driver- John Smith
$10 Extra Poker Hand
$20 Passenger- Jane Smith
$20 2 Extra Poker Hands
$70 TOTAL - E-Transfer to: admin@chatvc.ca
Please use the answer charity for your e-transfer question.
Once we receive your email transfer, we will send you a confirmation within 48 hrs
WAIVERS
All Drivers and Passengers Must Sign Individual Waivers to attend. If any person is under the age of 18, a Parent or Legal Guardian must sign on their behalf.
A Waiver will be attached to your confirmation email and can be signed and emailed back to admin@chatvc.ca or signed and brought to the sign-in desk when you arrive for the ride.
Once we confirm your waivers at sign-in, you will receive a wristband to qualify for the ride.
All Drivers must be at least 16 Years old AND have a valid Driver's Licence as there will be some road running.
OTHER INFO
This event is Rain or Shine.
Sorry, there are no refunds if you cannot attend after registering. You will still be eligible for prizes for a winning hand.
There will be 2 short breaks along the ride and 1 longer lunch break in between. Due to covid restrictions, CHATVC will not be providing any food or drinks on this ride. All participants are encouraged to bring their own.
Coe Hill Rider T-shirts will be on sale for $20 each at sign-in.
Parking & Off-loading is available in the lot off of Wollaston Lake Road, across from the Township Offices.

We would like to thank everyone in advance for your participation in this event and look forward to seeing everyone on the trails!

COVID19 UPDATE
The safety and well being of our members, volunteers and community are most important.
With the rapidly changing events, we continue to evaluate the 2020 season.
For the moment please follow provincial & municipal guide lines for physical distancing and hygiene .

Sincerely,
The Coe Hill ATV Riders

Coe Hill Riders ATV Club 2019 Annual General Meeting

Meeting DATE: September 19, 2020 Location: Coe Hill Recreation Pavilion Time: 8:15 am

Elections will be held for the Vice-President & Secretary positions on the Executive Board of Directors. Candidates must hold an OFATV annual permit.

Please review the job descriptions posted for Secretary and Vice President and if you want to put your name forward to stand for election to either position send an email to: admin@chatvc.ca by September 11th at 4:00 pm to be included as a candidate.

In the Subject Line of your email include the position you want to run and a brief description of your background and experience related to the position.

Coe Hill Riders ATV Club 2019 Annual General Meeting Agenda

Meeting DATE: September 19, 2020

Location: Coe Hill Recreation Pavilion

Time: 8:15 am

AGENDA

President Welcome and Introduction of 2019 CHATV Executive
Approval of the Agenda
Approval of Minutes from 2018 AGM (held May 11, 2019)
President’s Report 2019 Accomplishments
Treasurer Report
Election of Executive Officers for 2020 terms:

Secretary

Vice President

Adjournment

Our aim is to plan fun, safe rides for our members, while being able to support local businesses and economic growth throughout Wollaston Township and Hastings County

We are working to build a safe, and sustainable trail system within Hastings County.

• To educate and inform safe riding habits.

• To contribute to the growth of tourism.

• To work with political leaders on behalf of ATVers

• To create a connected trail system

• To work with private Land Owners to open up local trail systems

CHATV SECRETARY JOB DESCRIPTION

The Secretary is a voting member of the Executive who attends all meetings of the Board of Directors and records all facts and minutes; is the main conduit for information on the Board; maintains documents; advises and supports the President with agendas, arrange meetings and circulate meeting materials by email, prepare reports, prepare AGM package, completes grant applications and other administrative tasks as required and represents the Executive in the absence of the President/Vice President. The Secretary position also receives nominations for the annual election of the Executive and determines the process to manage the voting at the AGM.

The Secretary Position is elected at the Annual General Meeting for a two-year term.

Requirements:

· Candidate must hold a valid OFATV permit and / or be an affiliate club member of CHATV

Time Commitment:

· The Board of Directors must meet a minimum of 4 times per year. Meetings have typically been held on a monthly basis, and last approximately 2 hours per meeting.

· Additional time would be required to prepare and manage meetings or for additional projects.

The ideal candidate for Secretary would:

· Have skills and experience with administrative tasks

· Understand volunteer board governance and accountability

· Have access to a computer / printer / internet

· Be comfortable with office and cloud-based technology

· Possess good organizational skills

· Be familiar with the OFATV bylaws and rules and laws and regulations for ORV’s

· Support the CHATV vision

CHATV VICE-PRESIDENT JOB DESRIPTION

The Vice-President is a voting member of the Executive who attends all meetings of the Board of Directors and supports the President of CHATV. The Vice President’s responsibilities include but are not limited to representing the President during absences, liaison with the community, business partnerships, supporting the President with matters of governance, supporting board recruitment and development, and providing oversight on projects. The Vice President attends the OFATV AGM.

The Vice President is elected at the Annual General Meeting and holds a two-year term.

Requirements:

· Candidate must hold a valid OFATV permit and / or be an affiliate club member of CHATV

Time Commitment:

· The Board of Directors must meet a minimum of 4 times per year. Meetings have typically been held on a monthly basis, and last approximately 2 hours per meeting.

· Participates in the monthly OFATV President’s call

· Additional time would be required to work on other projects or club tasks

The ideal candidate for Vice President would:

· Have a high interest in club development and be an enthusiastic support of sustainable trails

· Be comfortable communicating in front of people and working with community partners

· Have experience with volunteer boards or other positions demonstrating leadership

· Support CHATV Directors, Coordinators and/or Volunteer Committees

· Supporting skills would include: Social Media, Trails development, leading and managing people, presentation and writing skills

· Support the CHATV vision

Welcome to the Coe Hill Riders ATV Club

Welcome to the Coe Hill Riders ATV Club

THE CHATVC CHARITY POKER RUN!! In support of THE WOLLASTON PUBLIC LIBRARY

Coe Hill Riders ATV Club 2019 Annual General Meeting

Meeting DATE: September 19, 2020 Location: Coe Hill Recreation Pavilion Time: 8:15 am

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Trail Maps

Please use the official OFATV Map Application: QuadON

Contact Us

Coe Hill ATV Club

admin@chatvc.ca

Drop us a line!